Job Description:
Facilities
- To ensure all Planned Preventive Maintenance (PM) schedules are up to date and being execute according to the schedule.
- To attend to and troubleshoot all kinds of problem pertaining to office supplies and facilities arisen from time to time.
- To monitor the schedule for cleaning and disinfecting of the office.
- To attend to any issue/request submit by employee related to office facilities.
- To ensure compliance with information security policy and health & safety regulations.
Office Administration
- To prepare access card for new hires, vendors/contractors/visitors and manage the door access accordingly.
- To manage employee telephony profile including creation of new profile, update and deletion.
- To liaise with vendors/contractors, monitor the Service Level Agreements (SLAs), including attending supplier review meetings.
- To act as first point of contact for vendors/contractors/visitors and escort them accordingly.
- To ensure phone calls are answered in timely manner.
- To monitor and coordinate parking space allocation.
- To keep track and update monthly report (eg: expenses report, inventory report and etc)
- To maintain pleasant appearance and tidiness of the office area.
- To manage the courier of documents including accept, send out and distribute to the relevant department.
- Any ad hoc assignment
Requirements:
- 1 – 2 years’ experience in the related field
- High proficiency in Microsoft Office Application
- Handling Pantry Items and office suppliers
- Good communication and listening skills.
- Exceptional call handling skills.
- Meticulous and result oriented
- Ability in handling multitask
- Ability to contribute to and work within a team-based environment.
- Self-motivated and able to work autonomously.
- Troubleshooting and problem-solving experience, preferably in an environment providing basic office administration support.
- Knowledge of operation of standard office equipment.
- Knowledge of clerical and administrative procedures and systems such as filing and record keeping
- knowledge of principles and practices of basic office management
Job Type: Contract
Contract length: 12 months
Salary: RM2,000.00 - RM2,800.00 per month
Benefits:
- Dental insurance
- Vision insurance
Schedule:
- Monday to Friday
Application Question(s):
- Able to start immediately?
Education:
- STM/STPM (Preferred)
Experience:
- Facilities maintenance: 2 years (Preferred)
- Administration: 2 years (Preferred)
